Privacy Policy

What We Collect

• Account information — name, email address, and password when you create an account.
• Memories & notes — every thought, idea, meeting note, file, and conversation you capture inside BrainVault.
• Usage data — how you interact with the app (features used, search queries, time spent) to improve performance.
• Device info — browser type, operating system, and IP address for security and diagnostics.

How We Use It

• To power your personal or company Brain — indexing, searching, and retrieving your memories.
• To improve AI responses — making your Brain smarter and more relevant over time.
• To send product updates, security alerts, and billing notifications.

AI & Your Data

Your memories are used only to power your own Brain. They are never sold, never shared with advertisers, and never used to train public AI models. Our AI providers process your data under strict confidentiality agreements and do not retain it beyond the immediate request.

Data Storage

All data is stored securely via our backend infrastructure with encryption at rest and in transit (TLS 1.3). We maintain regular backups and follow industry-standard security practices.

Third Party Integrations

When you connect integrations such as Slack, Gmail, Google Drive, or Notion, BrainVault only reads the data you explicitly authorize. You can revoke access at any time from your Integrations settings.

Business Accounts

For Business plans, company administrators (CEOs, admins, managers) can view team member activity and shared knowledge within their organization. Admins cannot access private personal vaults unless explicitly shared by the user.

Data Deletion

You can export your entire Brain or delete your account and all associated data at any time from your Profile settings. Deletion is permanent and irreversible.

Cookies

We use minimal cookies — only for authentication sessions and essential app functionality. No tracking or advertising cookies.

Children

BrainVault is not intended for users under 13. We do not knowingly collect data from children. If you believe a child has provided us with personal information, contact us immediately.

Changes to This Policy

We may update this Privacy Policy from time to time. For major changes, we will notify you via email or an in-app notice at least 30 days before they take effect.

Contact Us

Questions about this policy? Write to us at support@brainvaultapp.com.